Role-Based Access Control
Autorun's role-based access control (RBAC) system helps you maintain security by ensuring users have only the permissions they need to perform their specific tasks.
Our granular permission system enables you to control who can access what within your organization, protecting sensitive data while enabling efficient collaboration.
Understanding Role-Based Permissions
Learn how our role-based permission system helps secure your data and streamline user management:
What is Role-Based Access Control
Role-Based Access Control (RBAC) is a security approach that restricts system access to authorized users based on their assigned roles within an organization. Instead of managing individual permissions for each user, RBAC groups permissions into roles that reflect job functions or responsibilities.
This approach simplifies access management, enhances security, and ensures users only have the permissions they need to perform their specific tasks.
How It Works
Our RBAC system consists of three core components that work together to secure your data:
Roles
Roles are collections of permissions that represent specific job functions or responsibilities within your organization. Each user is assigned one or more roles, which determine what actions they can perform in the system.
Permissions
Permissions are specific access rights to resources and actions within Autorun. They determine what a user can see and do, such as viewing reports, editing documents, or managing users.
Role Assignment
Administrators can assign roles to users through the user management interface. Users inherit all the permissions associated with their assigned roles, making it easy to control access levels across your organization.
Default Roles
Autorun comes with several predefined roles to help you get started quickly. These roles cover common use cases and can be used as-is or as templates for custom roles:
Administrator
Administrators have full access to all features and settings within your organization's Autorun account. This role should be limited to trusted individuals responsible for system configuration and management.
- Manage users and roles
- Configure system settings
- Access all data and features
Manager
Managers have broad access to most features but cannot modify critical system settings. This role is suitable for team leads and department heads who need to oversee work but don't need administrative access.
- Create and manage projects
- Assign tasks to team members
- View analytics and reports
Member
Members have standard access to the features they need for day-to-day work. This role is appropriate for regular team members who need to collaborate on projects.
- Access assigned projects
- Create and edit content
- Collaborate with other users
Viewer
Viewers have read-only access to specific content. This role is ideal for stakeholders who need to view progress or results but should not make changes.
- View assigned projects and content
- Access shared reports and dashboards
Custom Roles
In addition to the default roles, Autorun allows you to create custom roles tailored to your organization's specific needs and workflow.
Creating Custom Roles
Administrators can create custom roles by defining a set of permissions that match specific job functions or responsibilities. This allows you to implement the principle of least privilege by giving users exactly the permissions they need.
Role Management
Custom roles can be modified at any time to add or remove permissions. When a role is updated, the changes are automatically applied to all users assigned to that role, making it easy to adjust access as your needs evolve.
Limitations and Considerations
While custom roles provide flexibility, they should be created thoughtfully to avoid permission creep or overly complex access structures. We recommend regularly reviewing your roles to ensure they remain aligned with your security requirements.
Security Benefits
Role-based access control provides several important security benefits:
- Principle of least privilege: Users have only the permissions they need, minimizing the potential impact of security incidents
- Separation of duties: Critical tasks can be divided among multiple roles, reducing the risk of fraud or errors
- Improved accountability: Actions are linked to specific roles, making it easier to audit user activity
- Simplified access management: As your organization grows, new users can quickly be assigned appropriate roles without configuring individual permissions
Best Practices
To get the most out of Autorun's RBAC system, we recommend these best practices:
- Regularly review user roles to ensure they align with current job responsibilities
- Assign users the minimum permissions needed to perform their tasks
- Document your role definitions and the rationale behind them
- Monitor role assignments and permission changes as part of your security procedures
Contact Our Security Team
If you have questions about role-based permissions or need assistance configuring roles for your organization, please contact our security team: